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Procedure for Ensemble Video Usage

Effective Dates and Issuing Authority

Effective Date:                              July 1, 2009

Date Last Reviewed:                   December 4, 2019

Issuing Authority:                       Information Technology Services

Scope of Procedure and Rationale

Ensemble Video is an Enterprise Media Content Management System used at Temple University. It enables departments to easily upload and manage media via a “YouTube”
like interface. At Temple University, media that you can upload via Ensemble is stored on Helix, Flash, and Wowza media servers. 

Usage

  • Currently, there are no charges to use Ensemble for official content. Information Technology Services reserves the right to institute charges in the future.
  • Ensemble is designed for use by Temple University faculty, administrative individuals and departments that need to post videos or other media on the web. 
  • Ensemble licensing is limited and available by request.  To request access to use Ensemble, fill out the Ensemble Account Request form on the tuhelp.temple.edu website.
  • Postings by individuals for personal/individual/commercial projects are not permitted and will result in loss of account privileges.

Content

  • While Information Technology Services maintains and manages the Ensemble system, the library manager is responsible for managing the content stored on Ensemble.
  • For all content contained within a library, the library managers must be able to provide proof of the proper licensing, use rights, consents, and/or permissions.
  • Information Technology Services performs regular backups of the Ensemble system; however, Ensemble does not allow for specific items to be recovered directly from the system backups.
  • Library managers must maintain backup copies of files stored in their libraries on Ensemble. 
  • Library managers must keep original/archival copies of files on original media.
  • Once a file is deleted on the Ensemble system, it is not recoverable. 
  • Ensembles’ data classification is public and sensitive; however, sensitive data requires proper security controls via Identity and Access Management. 
  • Copyrighted, pornographic, obscenity, and other content that violates international, federal, state or local regulations, as well as under institutional policies and contractual obligations will be removed without prior notice. 

Playback

  • To access content on Ensemble, you must use the video playback pages on Ensemble, the Embeddable Player, the web site plugin, or other explicitly authorized means. Other access is prohibited.
  • When using the Embeddable Player on a website, you may not modify, build upon, or block any portion or functionality of the Embeddable Player.
  • You agree not to circumvent, disable or otherwise interfere with security-related features of the application or features that prevent or restrict use or copying of any content or enforce limitations on use of the application or the content therein.

Storage and Retention

  • A department or user can upload unlimited titles (not to exceed 5GB) on the system. To request an increase to this limit, submit a request on the tuhelp.temple.edu website. Please be aware that charges may apply for files exceeding the limit.
  • Information Technology Services will store content on the system for two years after the initial upload. After two years, content will be automatically deleted. To request an extension to this limit, submit a request on the tuhelp.temple.edu website. Please be aware that charges may apply

Definitions

Below are some important terms used in this document:

  • “Content” includes the text, software, scripts, graphics, photos, sounds, music, videos, audiovisual combinations, interactive features and other materials you may view, access, or contribute to the application.
  • “Official Content” is any content used during credit-based courses and content produced by, and for, the University to advance the mission of Temple University. 
  • “Library” refers to an area where content is managed on Ensemble.
  • “Library Manager” refers to an individual who is responsible for content ownership.
  • “Owner” refers to the person responsible for managing a content item.