Table of Contents
Effective Date: December 12, 2019
Date Last Reviewed: December 12, 2019
Issuing Authority: Information Technology Services
Zoom is an enterprise web and video conferencing application available to all University students and employees. Zoom provides conferencing services using cloud computing communications software to host online meetings and classes. Participants communicate in real-time using voice (microphone and speakers), video/webcam and text/chat features.
- Temple University employees including full-time faculty, adjuncts and TAs, current staff and students may host unlimited sessions via Temple University’s Zoom cloud-hosted service.
- Specific add-on features such as Zoom Rooms and third party closed captioning incur an additional fee billable to requesting schools, colleges and departments.
- Customized third-party application integration may incur additional charges.
- It is the responsibility of the host to provide accessible content in accordance with University policies. (The Zoom cloud-hosted system is accessible to individuals with disabilities.)
- All users are responsible for managing and backing up any content associated with their account. ITS does not perform backups of Zoom content.
- For all content, users must adhere to proper licensing, usage rights, consents, and/or permissions.
- Hosts are responsible for scheduling and starting Zoom meetings, distributing meeting information to participants, and managing any resulting content and recordings.
- Recordings may be transferred to Temple’s Ensemble Enterprise Media Content Management System. To request service, submit a TUhelp Request.
- Hosts determine whether to record sessions and must notify participants if sessions are being recorded.
- Recordings cannot be edited within Zoom.
- Copyrighted, pornographic, obscenity, and other content that violates international, federal, state or local regulations, as well as under institutional policies and contractual obligations will be removed without prior notice.
- Confidential information should not be discussed or shared in any Zoom session. Please be aware that the current implementation of Zoom is not HIPAA compliant, and therefore, cannot be used for Personal Health Information (PHI) related activity.
- Hosts are responsible for managing their recordings with the option to record locally or on the Zoom cloud.
- Zoom cloud recordings will be stored one year from the date of the recording and will automatically be deleted subsequently. To request an extension, submit a TUhelp Request.
The following terms will be used throughout this document.
- “Sessions” are classes, webinars, meetings or other events held using Zoom.
- “Hosts” are users who schedule, and conduct Zoom sessions.
- “Recordings” refer to sessions recorded by hosts and saved to the Zoom cloud or local storage.
- “Content” includes audiovisual communications, text, chat and other materials.