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Tech Bits: Try Microsoft Teams for Impromptu Meetings


Wednesday, March 17, 2021

Finishing up a group project, but have a few last-minute items to resolve? Instead of sending a group text or email, try the Microsoft Teams Meet Now feature to start an instant video call. Here's how to get started:

Download the Teams App
For meetings, the best experience is through the Teams app. You can download the desktop or mobile app for free from the Microsoft download page. These instructions are geared for the desktop app.

Start a Meeting

  1. Open the Teams app. Then click Calendar Teams Calendar Icon on the left navigation bar.
  2. Click Meet now on the upper-right, enter a meeting name and click Start Meeting.
  3. You will be prompted to choose your video and audio settings. To turn your camera on or off, click the camera icon on the left. If you wish to use a virtual background, click background filters and make a selection. Make sure to close the background settings panel when finished. Then click Join now.
  4. To invite a fellow Temple student or colleague, click Add participants, then type and select their name. They will receive an instant invitation through Teams to join the meeting. To invite someone outside of Temple, click Copy meeting link. You can then paste the link into an email message.

Join a Meeting
When prompted to join the meeting, participants just click Accept, then choose their video and audio options, as described in step 3 above.

During the meeting, participants can use the controls at the top of the screen to show/hide participants Teams Participants Icon, show/hide conversation (chat) Teams Chat Icon, raise their hand or add reactions Teams raise their hand or add reactions icon, or share their screen Teams share screen icon. To leave the meeting, they click Leave on the upper-right.

Additional Features
You can also schedule a regular meeting by clicking New Meeting in the Teams calendar. In addition, you can record your meetings.

To learn more about using Microsoft Teams, see the Meetings in Teams page and the Teams Quick Start Guide (PDF format).

Related Tech Bits
Also see our previous Tech Bits on Teams: