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Using Quick Parts (PC) or AutoText (Mac) in Microsoft Word

Introduction

The Microsoft Word Quick Parts feature on the PC and AutoText feature on the Mac allows you to highlight a selection in a Word document and save it in a library so you can reuse it in future documents. The selection can include text and/or graphics. To use this feature, follow the steps below for the PC or the Mac.

Using Quick Parts on the PC:

  1. In Microsoft Word, select the text and/or graphic that you wish to reuse.
  2. Under the Insert menu, click on Quick Parts, and select Save Selection to Quick Part Gallery.
  3. Give the selection a name and also a description, if you like. Under Options, you can also choose how the selection will be inserted in the document.
  4. Next, click on OK.
  5. To reuse the selection, place the cursor where you would like the text to appear.
  6. Go to InsertQuick Parts and click on the selection you want.

Note: If you are prompted to save changes to Building Block.dotx when you exit Word, click Save.

To delete a Quick Part selection, go to InsertQuick Parts, and select Building Blocks Organizer. Then, in the Gallery column, look for Quick Parts, highlight the selection, click Delete, and then Yes.

Using AutoText on the Mac:

  1. In Microsoft Word, select the text and/or graphic that you wish to reuse.
  2. Under the Insert menu on the top of the screen, click on AutoText, and select New.
  3. Give the selection a name.
  4. Click on OK.
  5. To reuse the selection, place the cursor where you would like the text to appear.
  6. Go to InsertAutoText, AutoText and in the box showing a list of entries, highlight the name of the selection you want and then click on Insert.

To delete an AutoText selection, go to InsertAutoText, AutoText and in the box showing a list of AutoText entries, highlight the name of the selection and click Delete.